AI chatbot for architects and design studios

The enquiry problem in a design practice

People contact an architect without knowing what to say. They ask what it costs, whether they need planning permission and how long it takes, and they often have no brief. A principal then spends twenty minutes on a call that ends because the budget was a third of what the project needs, or the site is outside your area.

A chatbot handles the first conversation. It asks structured questions in a friendly tone, explains your process, and tells people honestly when they need something other than an architect, such as a drafting service or a builder with in-house design.

This page covers the website and internal-search side of our AI chatbot development work. The same approach suits engineers, interior designers and landscape practices, with different questions at the front.

What the bot asks and what it does with the answers

We write the questions with you so they sound like your studio and not like a form.

What we build

• A website chat that qualifies and books a first call into your calendar, linked to your CRM. Our AI chatbot cost guide lists the typical components.
• A plain-language explainer of your stages of work, fee approach and what clients provide at each point, written from your own documents.
• A hand-off message to the right principal with the answers summarized in three lines.
• An internal bot that answers team questions from your project archive, specifications library and office standards, using retrieval over your own documents. It cites the file and page.
• A weekly report of enquiry types, response times and conversion to meetings.

Professional boundaries

Architect is a protected title in many places, and professional bodies set standards for advertising and conduct. In the UK, for example, the Architects Registration Board regulates use of the title. State boards in the US license architects, and Australian state registration boards do the same. Check your own board's rules for anything your website says.

The bot should never state that a project will get planning permission, meet a building code or be structurally sound. It says that these depend on the site, the local authority and the design, and offers a conversation with a person. Planning rules are published by local and national governments, and the bot can point visitors to those official pages.

How the project runs

1. Review enquiriesWe read twenty past enquiries, both good and poor, to learn what separates them.
2. Draft the conversationYou approve the questions, tone and the answer to every common fee and process query.
3. TestWe try difficult visitors: no budget, unrealistic timelines, and requests for free design advice.
4. Launch and tuneAfter launch we review real chats together and adjust.

We work from Pune with calls scheduled in your studio hours, and handle the build remotely.

Price

Projects start at $1,500 and our rate is $30 an hour. A qualifying chatbot with calendar booking and CRM hand-off sits near the base. An internal archive search costs more because of document cleanup and permissions. A fixed quote comes within one working day of a short call.